Definition of the topics and details that involve the event, presenting a logistic study and budget forecast:

• Prior knowledge of critical points

• Elaboration of the collection plan

• Definition of the organizing committee

• Survey of suppliers compatible with the needs of each one

• Elaboration of Budget Forecast Worksheet

• Aid in finding the appropriate site

Support throughout the fundraising process, from the creation of the commercial presentation to potential sponsors and development agencies, as well as the event's dissemination to future participants:

• Formation of the commercial project to obtain funds destined to the execution of the event

• Elaboration of strategy of disclosure to potential sponsors

• Creation of direct mail and personal approach to interested companies

• Reducing the level of dependence on scarce public resources

• Approximation between researchers and technology applicators

• Obtaining new research resources

Contact and logistics for commercial exhibition area:

• Creation, quotation and execution of spaces for commercial and / or academic exhibitions

• Exhibition of the works (posters) of the participants

• Exhibition of the sponsoring companies, with products and services pertinent to the event

Contact and logistics for commercial exhibition area:

• Creation, quotation and execution of spaces for commercial and / or academic exhibitions

• Exhibition of the works (posters) of the participants

• Exhibition of the sponsoring companies, with products and services pertinent to the event

Elaboration and hosting of the web page with information about the event:

• Build and host custom website for the event OR use existing site with page customization for the event

• Online enrollment receipt

• Submission of works

• Store customer bank account entries

• News letter of the event

• Direct mail to interested parties

• Elaboration of participants database

Formulation of projects to meet all types of structures of an event, through partner suppliers or indicated for the event:

• Assembly of temporary auditoriums with acoustic seal in pavilions, parking lots, patios and others

• Audiovisual and computer equipment for all types of environments

• Assembly of internal or external tents

• Scenario structure for stage

• Decoration with plants, vases, ornaments for tables

• Stage lighting and other environments

Personalized menus, attending participants through a varied, balanced diet appropriate to each type of event:

• Welcome coffee

• Coffee break

• Pocket lunch

• Cocktail

• Gala Dinner/Fellowship

Reception to the guests, offering a differentiated service, both to the participants and their companions:

• Transfers airport-hotel-event

• Transfers to extra activities

• Support throughout the event to change flights, reserve seats, among others

• Team of monitors, receptionist, driver, security, translators and technicians, multilingual

Negotiation with hotels and airlines, offering special rates to participants and companions:

• Survey of hotels of various categories in the region of the event, with quotation and negotiation of rates for all participants

• Control of reservations for subscribed hotels

• Issuance of air tickets through a partner travel agency

• Post or pre-event packages with special prices

• Monitored technical visits

Negotiation with hotels and airlines, offering special rates to participants and companions:

• Survey of hotels of different categories in the region of the event, with quotation and negotiation of rates for all participants

• Control of reservations for subscribed hotels

• Issuance of air tickets through a travel partner

• Post or pre-event packages with special prices

• Monitored technical visits